Location: Sacramento, CA
Work Location: On-site
Job Type: Full-Time
Compensation: $100,000-$125,000 commensurate with experience

Be a Trusted Partner to Executive Leadership!

AlliedUP Co-op is seeking an experienced, highly organized, and proactive Executive Assistant to the CEO to support an established California healthcare organization specializing in home health, hospice, palliative care, and home care services.

This is more than a traditional Executive Assistant position. We’re looking for a trusted partner who can anticipate the CEO’s needs, represent executive leadership in meetings, coordinate organizational priorities, and ensure important initiatives move forward.

The ideal candidate brings direct experience supporting a CEO, exceptional executive presence, sound business judgment, and the ability to balance high-level administrative support with operational responsibilities often associated with a Chief of Staff.

What You’ll Do

Executive Support & Communication

• Manage the CEO’s calendar, meetings, travel, communications, and daily priorities.

• Prepare executive correspondence, presentations, reports, meeting agendas, and briefing materials.

• Monitor incoming communications, prioritize requests, and help the CEO stay focused on critical business objectives.

• Draft professional communications and announcements on behalf of the CEO as authorized.

• Maintain organized executive records and handle sensitive information with discretion.

Executive Representation & Operational Coordination

• Attend meetings on behalf of the CEO, representing leadership priorities and communicating key information within delegated authority.

• Serve as a liaison between the CEO, executive leadership, department directors, and business partners.

• Coordinate priorities and projects across Human Resources, Finance, Payroll, Clinical Operations, and other departments.

• Track strategic initiatives, project deadlines, departmental updates, and outstanding deliverables.

• Prepare operational status reports highlighting progress, potential concerns, and items requiring executive attention.

• Help translate executive direction into actionable priorities and measurable progress.

Meeting Management & Accountability

• Coordinate executive leadership meetings, operational reviews, and cross-functional discussions.

• Prepare agendas, document decisions, and maintain executive action-item trackers.

• Follow up with department leaders to ensure commitments and deadlines are met.

• Identify potential roadblocks and escalate concerns appropriately.

Financial & Business Administrative Support

• Organize financial reports, budgets, contracts, and business documents for executive review.

• Coordinate with Finance and Payroll on executive requests and reporting needs.

• Track administrative expenses and approved executive expenditures.

• Support vendor communications, contract coordination, and special projects.

• Assist with process improvements that strengthen organizational efficiency.

What We’re Looking For

Required:

• Direct experience supporting a CEO in an Executive Assistant or comparable executive support role.

• 3–5 years of progressive executive or administrative support experience.

• Demonstrated ability to represent executive leadership professionally in meetings and cross-functional discussions.

• Experience coordinating projects, tracking deliverables, and driving follow-through.

• Exceptional organizational, written and verbal communication, and time-management skills.

• Strong business judgment, discretion, and ability to handle confidential information.

• Ability to work independently, anticipate executive needs, and manage competing priorities.

• Proficiency in Microsoft Office and Google Workspace.

• Strong interpersonal skills and confidence communicating with senior leaders.

• Ability to maintain confidentiality and follow applicable HIPAA and organizational privacy requirements.

Preferred:

• Experience in healthcare, home health, hospice, or a multi-location organization.

• Experience coordinating with Finance, HR, Payroll, or Clinical Operations.

• Exposure to Chief of Staff responsibilities, executive operations, or strategic project management.

• Associate’s or bachelor’s degree in business administration or a related field; equivalent professional experience considered.

If you’re an experienced Executive Assistant who thrives on responsibility, takes initiative, and enjoys helping leaders turn priorities into results, we’d love to hear from you. Apply today!